The Way I Manage My Projects with brightpod
Our team is filled with self motivated and creative individuals that can work wherever they have a computer! Typically, my day starts with conquering my email inbox and identifying the To Do's that are immediately put into Brightpod and delegated to the appropriate team member. Since our team members work remotely, every morning the Aliste team has a production meeting on current projects, client needs, business opportunities and goals for the week, which sets the tone for day. The rest of the day is filled with business development strategies, client calls, networking and working on the projects that are at the top of my Brightpod list. At the end of my day, I check my email and create a list for the next exciting work day. Every day is different and that is what I love about my business, team and the clients I work with.
I start my day with a hot cup of tea or coffee depending on what is on my To Do list and tuning into my favorite Pandora Station. Scheduling certain times to check email throughout the day helps to keep me focussed on my tasks and check items off my list!
1. Turn your phone and email notifications on silent! Marketing thrives off of creative moments and those quickly disappear when the phone keeps ringing with unrelated questions and issues. Block out time on your calendar where you are un reachable and can just focus on your projects. When the time block is up, give yourself time to check your email and phone and respond to all necessary inquiries.
2. Lists, Lists, Lists! In real estate Location, Location, Location is their golden statement- in marketing it is Lists, Lists, Lists. Without Brightpod, our client projects would be scattered across multiple papers, emails and platforms, which would result in missed opportunities, late deadlines and poor results. Every client has their own Pod that outlines the current projects, marketing ideas to revisit and ongoing work that repeats each month. Our clients are happy because they don't need to remember all of the marketing pieces and the Aliste team is happy because we can achieve the goals we set by implementing the strategy that is outlined in our client Brightpod lists.
3. Track your time! We started tracking our time during the work day to identify which tasks and projects were taking more time than budgeted. It was eye opening to see which items literally were sucking time and money out of our team. We track all of our time to continue improving our process, quality of services and stay on top of the budget.
We have 6 team members using Brightpod to manage client projects and tasks. Our clients work with us to implement their ongoing marketing strategies and rely on our organization to ensure deadlines are hit and trends are being presented for their business. One of our clients has several divisions that have different goals, audiences and messaging. We have 4 Brightpod Pods set up for this client to organize the tactics under each business division and stay on track with completing the items necessary to promote their events, increase communication and market their services. Another huge benefit is that instead of spending my time asking my team where we stand with projects, Brightpod sends me an email with daily Pod updates such as completed items, added tasks or comments. Management has become less time consuming. The ability to show clients project status has been a huge value add to our services.
We tried so many different project management systems, from professional software to excel, nothing seemed to really reduce the management time. We had to make a switch because our client base was increasing, the projects were becoming more complex and we were growing our team. The thought of having multiple team members and client projects floating across different platforms, was like taking money and just throwing it in the air and seeing who caught the most dollars. We have only been using Brightpod for a month and already can't image our process without it.
I do have a Pod set up for personal items that I need to remember to do- mainly because I am always in Brightpod that instead of having another list for groceries or personal tasks I keep it in one place.
It took at least a month to set up Brightpod with all of our client projects and information. Once it was completed we spent a day with our team training them on the software and it took around another month to get the team used to using it for everything.
The task list is the most used feature. My favorite part is the satisfaction of checking off completed tasks!
Nervous and stressed, because I would need to hustle to find another software that can manage our projects and invest time to set it up.....it would not be fun!
I would like to see everything in one list as well. In our production meetings it would be helpful to go down one master list that outlines every clients to do list and status.