The Way I Manage My Projects with brightpod
We are a full-service digital marketing agency.
Every day is pretty different with the team. We are always working on a number of client projects at any given time and these projects vary from website development to ongoing marketing campaigns.
We start the day with a brief production meeting for 10-20 minutes to organise the team for the day. I end the day spending 20 minutes catching up on emails.
We use slack for all internal communications and also with our larger clients making it easier for them to communicate with the team. Our daily 15 minute production meetings help keep things on track. We also use Brightpod's timer to quickly keep track of time spent on clients throughout the day instead of manually adding time at the end of the day.
We have 35 projects running on the system composed of one off web builds to ongoing clients and 7 team member and a number of clients.
We used a combination of a task management system alongside excel and the trusty old whiteboards.
It has been useful to track an issue with a project, by looking through the notes and when work was done on the timer. We could then show that the work had been done as asked.
It was a fairly smooth process, it has taken some time to get staff used to the timer elements but they are starting to see the benefits of how it helps them track their work.
The ability to add quick time to a client for unplanned work such as a call.
It would mean going back to a longer production meeting everyday and waste a lot of time that we are currently saving.
The one feature we would love is the ability to add estimate times to a job so we can use this for resource planning as well and monitor workloads.