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Work Smart

How to Organize a Perfect Work Environment to Boost Productivity

November 14, 2017

How much time do you spend at work daily?

Working 8 hours a day means spending 1/3 of your life at work. For most marketers, work means handling with job duties, meeting tough deadlines, and communicating with annoying clients that can stress you out and, therefore, negatively affect your well-being.

Look:

The bottom line? People should work in a positive work environment that helps to achieve career goals faster without sacrificing the personal life.

Although employers should create a perfect workplace for their employees, it’s you who is in charge of your happiness, so don’t put your health at risk; organize a perfect work environment to boost productivity.

  1. DECLUTTER YOUR DESK

A messy table can decrease your productivity as you’re distracted while working. It may take a considerable amount of time to find a thing that you need which means being interrupted from the working process.

Just imagine:

One minute of interruption is enough to kill your short-term memory, effectively stopping your work and mental progress.

Thus, keeping a clean desk is a must, and here’s how you can do it:

  • Re-evaluate your belongings. It’s in our nature to keep things that we might need while it’s better to get rid of extra ones. Once you understand you don’t need an item, hide it or throw away.
  • Put a pencil holder. If you use pencils, markers, and pens at work, find a holder to keep all supplies at one place.
  • Use shelves and drawers. Never keep items you don’t use daily on your desk as it makes the table messy. To keep a well-organized desk, use shelves and drawers to hide your stuff.
  • Get a rubbish bin. Working with papers, you need to throw away those ones you don’t need. Thus, having a bin near your desk is a great option to keep it clean.

Tossing out some clutter helps to stay productive, so it’s important for all employees to take care of their desks in order to work efficiently.

2. ORGANIZE A ROUTINE

Let’s be real: every marketer has work routines that he or she repeats daily.

Creating to-do lists, replying to emails, consulting with colleagues, keeping up with trends, and communicating with clients are among these routines.

If you want to work in a positive work environment, you should organize your routine, finding out what habits work best for you. For example, it’s proven that people shouldn’t check emails in the morning, so you’d better leave it for later.

Organizing your daily schedule is better when you have a plan, so start every day with creating a to-do list, putting big tasks first.

3. LEARN HOW TO SAVE TIME

You don’t have to do the craziest math calculations to understand that working 8 hours isn’t enough to accomplish all duties you have. Thus, you need to know how to save time and work efficiently.

  • Drink a cup of coffee at your desk: coffee-grabbing is a tradition for many employees. However, people spend 24 minutes a day making coffee or even more if you communicate with colleagues while drinking it.
  • Video conferences instead of meetings: 23% of employees claim that conducting conferences is a waste of time, but running a video conference helps to save time as you establish an eye contact that reduces the risk of distractions. Therefore, it helps to save time.
  • Delegate: in most cases, marketers work in groups, and they have to delegate tasks to keep a focus on completing more difficult ones. Although it may be hard to rely on your colleagues, you should learn how to delegate as it’s a surefire way to save time.
  • Stop using smartphones for private communication: employees use their devices for private communication when the workday begins, and it distracts them from the working process.
  • Work on the go: living in the digital era, we have many opportunities to handle duties being away from the workplace. To save time, you need to learn how to work on the go. For example, you can delegate tasks with the help of voice messages while being on the way to work or reply to emails from your phone.

Time management helps to stay focused on completing duties without wasting extra time. If you know how to save it at work, you can become more productive. After all, spending less time in the office and doing as much work as before is possible!

4. GET ALONG WITH COLLEAGUES

A positive work environment isn’t just about having a comfortable workplace, it’s about keeping good relations with colleagues and boss as well.

As we’re social creatures, we crave for positive interactions with other people, and the main idea is that you feel good about coming back to work when you get along with colleagues. Moreover, teamwork allows you to achieve success faster as you can exchange experience and knowledge.

Here’s how to establish good relations with colleagues:

  • Stay friendly: say hello first and ask about their weekend to establish a contact.
  • Ask for help: if you need help, don’t hesitate to ask for it. Meanwhile, offer your help if you see your colleague may need it.
  • Communicate with people: working without breaks is hard, so people take pauses to rest and boost energy, and it’s a perfect time to communicate with colleagues.

Although you don’t have to win friends at work, building great relations with colleagues is a must.

5. ADD INSPIRATION

Inspiration drives the process as we need to be encouraged to achieve goals. While some workers would prefer bonuses as a motivational system, inspiration isn’t about money. It’s about things that make you want to achieve career goals.

Although every person draws inspiration from different things, here are some ways to add it to your workplace:

  • Put a photo of your dearest and nearest
  • Hang a quote or painting
  • Listen to music that makes you happy

When a worker is inspired, he or she works harder, putting much effort. Thus, you’d better find what inspires you and add it to your workplace.

THE FINAL NOTE

If you’re interested in achieving career success without sacrificing the personal life, organize a positive work environment to work in. Being happy at work means working smarter (not harder) on climbing the career ladder.

By the way, do you love the work environment you work in?

Managing marketing projects shouldn’t be chaotic — Try Brightpod for free and start focusing on what matters.

Hugh Beaulac

Hugh is a content manager behind MC2 project and he writes on career productivity and digital marketing for various websites.

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